Switching from paper-based to software-aided documentation procedures was a good step many of the exporters took years ago. The need of the hour, however, is to transit to cloud-based export documentation as it is the next level in preparing a complete set of trade documents. So, whether you are still manually preparing the export documents or using a desktop software for this purpose, here are some of the most valid reasons to move to the cloud.
To Achieve Better Data Usage
One of the biggest hassles of using a desktop software is the slow retrieval and limited accessibility to the data stored in a physical machine. You may have to manually process the data again and again for every new consignment that may be highly cumbersome. With a cloud-based solution, you enjoy fast and flexible data accessing which improves the overall role of data processing to prepare export documents with ease.
To Communicate Better
Even with a desktop software, you are still relying on the traditional modes like fax to communicate with various parties involved in the export chain. You may share information and send documents via email using your desktop, but you must be present in front of it all the time. With cloud documentation, you may communicate with these parties from anywhere and at any point in time. It adds speed to document preparation and value to your export business.
To Reduce Costs
Why did you move from manual to software-based documentation? One of the top reasons is to save the costs which result from maintaining paper files and costly human errors. However, the software you are using might have introduced you to the new costs. For example, you may have to spend on upgrading it to the new versions and releases and also on hiring technical support to deal with the issues that might arise.
With the cloud, you don’t have to bear these costs. First, cloud solutions are automatically updated without demanding any fee from the user. Second, these are maintained by the online experts and you don’t need to hire any external help. In addition, you may avoid the costs of posts and couriers as you can receive documents and export certificates in your email.
To Improve Speed
Cloud is largely admired for adding speed to a business’s operations. By taking your export documentation needs to cloud, you avoid mistakes and repeatedly filling the same information again and again. Moreover, you communicate better with various departments that approve or issue important trade documents. Hence, the overall speed is improved and your export activities are saved from delays.
To Comply with International Regulations
There is no better medium than the cloud to receive and implement the updated trade norms and regulations adopted at the international level. With cloud international trade software solutions, you maintain pace with these updates better and hence comply with the import-export acts, importing country requirements and many other norms.
In a nutshell, switching to the cloud helps in streamlining the entire export process and reducing the export documentation complexities. You may consider it as an investment with high returns.