Managing an export export procedure and documentation is no walk in the park.
Did you know that for one single shipment, your export documentation officer has to process as many as 40 export-related documents with 200 data elements, with at least 60%-70% data re-typed at least 30 times!
Now imagine the scenario with multiple different shipments, say 10-200 per month, and how that may be impacting your work and team productivity.
There are multiple documents – letter of credit, commercial invoice, packing list, phytosanitary certificate, Certificate of Origin, Bill of Lading – being prepared by different people, or stored in different systems. That makes it a nightmare for you to track down the status of any shipment independently, without having to involve people from the documentation team.
Your team is regularly fighting fires, getting frustrated and even fatigued because of laborious, repeated work. They jump from screen to screen, deal with different authorities, and often end up making errors that can delay shipments and increase costs. Not to mention the unhappy customers and the risk of losing business.
Do you find these relatable? Then we’ve got more news.
You’re actually overspending on manually executing export procedure and documentation , while missing out on optimising and streamlining it.
With your current documentation management processes, as inefficient as they are, it’s costing you at least 4 hours per shipment. Multiply that with the number of shipments a month. 80 hours if you deal with 20 shipments, that’s roughly 53% of 1 FTE spent only on documentation processing!
For every time a shipment is delayed due to errors in documents, it costs you between AU$ 500-1,000 for every container. So even if you delay only 2 shipments of 1 container a month, you roughly spend between AU$ 12,000 to 24,000 a year!
Add to that the charges put by chamber of commerce for each error in the documentation. It’s $50 per document, so for 5 such errors in a month, the cost is AU$ 3,000 annually.
Factor in the time spent on coordination with external parties, delayed payments, missed communication, cost of penalties, staff fatigue, compliance issues, and the top most problem – unhappy customers.
Eliminate all of this and imagine the time and cost savings possible! Actually, why don’t you just calculate it right away?
ImpexDocs is a cloud-based export procedure and documentation software that streamlines and manages complex trade logistics as well as your compliance requirements. What this means:
All said and done, ImpexDocs is an optimised and effective solutions to manage your export procedure and documentation. And brings huge cost and time savings to your business.
Just how much, find out using the ImpexDocs savings calculator.