If you are an exporter, you are most likely to have switched from paper-based to electronic export documentation. If not, you are certainly missing some great advantages associated with the use of electronic tools to generate important export documents. It is time you learn about them and invest in one of the top documentation software systems for your business.
Filling paper forms for any task, let alone export document preparation, is prone to human errors. The consequences arising from these errors can be absolutely damaging for something as serious as international trading. Your business may have to face penalties and bas reputation. It may also lead to waste of time and money and cause shipment delays. Electronic documentation tools are known to reduce the possible errors dramatically.
Imagine the situation when you are away from office but really need to access an important piece of information to prepare an export document. Consider another situation when the person responsible for documentation in your staff goes absent. If you use a software to store and access all useful trade-related information, you enjoy high degree of flexibility to create documents without any obstacle.
Documentation on Time
The tedious task of filling the forms manually, proofreading them for any mistakes, sending them to the concerned departments to obtain required certificates and it goes on and on. You can very well imagine the time consumed not in terms of hours but days in the whole process. Using an EXDOC software, you can accomplish the task in no time. With all export documents ready on time, you have no reasons to worry about delays in sending consignments.
You might not be familiar but using an electronic software to prepare documents reduces various fees that are often required to pay while applying for various documents manually. Also, the costs associated with repeated errors and re-filling of forms are cut short. At the end, you end up spending low on export documentation and it adds to your overall profits.
Using an international trade software, you not only communicate smoothly with the documents-approving bodes, but also with cargo terminal operators, freight forwarders, warehouse operators as well as with your clients. Rather than using traditional communication channels, sending documents electronically and exchanging all important messages online would make the entire process more productive for your business.
Better Data Management and Reporting
Managing voluminous export data can be frustrating if you are still maintaining paper-based files. It is indeed a cumbersome process to access an important piece of information manually. Paper-based files are also prone to unauthorized access and theft. With a cloud-based export software, you not only store data centrally for easy access, but also keep it safe from unlawful access. It adds to your business integrity.
All these advantages would ultimately bring good image to your export business. Moreover, you will be able to beat the competition and lead the export scene in your region. If you acknowledge each of these advantages, start searching for the best export documentation software today.