Beyond saving cost and time, there are many more benefits of cloud-based documentation management in every industrial vertical. When it comes to export businesses, for which preparing important documents is critical for the success of each and every shipment, using cloud for export documentation is indeed the need of the hour. Let’s explore how this latest technological trend is helping the exporters across the world in plenty of ways.
Reduced IT Input
While IT is an inseparable part of every export business, its deployment can be complex, costly and difficult to maintain. Choosing a cloud EXDOC software can easily address this issue as it reduces the level of IT deployment. All you need is a good internet connection to access the software using a web browser. It also eliminates the need to spend excessively on hiring IT support. Going further, you won’t need to upgrade the software system time and again as it would happen automatically.
Improved Accessibility and Retrieval
The quick data and information accessibility and retrieval definitely lends great support to the entire process of preparing export documents. While using a cloud-based solution, you can access the stored data and document formats and apply for the important documents from any supported device even while travelling. In other words, you enjoy a new level of flexibility which obviously adds to the efficiency.
In the earlier scenarios, there used to be instances of conflicting data and redundant information, as every employee in an organization tends to create his or her own version of data files. In the present scenario which utilizes the cloud advantages, the chances of redundancy are almost nil as the stored information is accessible through single documents and there is no possibility for different versions to exist simultaneously.
Restricted Unauthorized Access
Cloud technology is appreciated for being highly secure as it keeps a check on any kind of unauthorized access to the document management software. No person within or outside your organization would have the right to operate the software on your behalf until and unless authorized to do so by you. Strong security measures are deployed at the sites where the software runs and the highest level of cyber security is ensured as well.
Using cloud-based international trade software, you would experience an upsurge in the quality of communication among different people associated with your business. Firstly, it helps in building strong teams through better collaborations between employees, especially if there are many branches of your export business within a country. It also makes it easier to communicate with different departments to obtain documents like certificate of origin, health/phytosanitary certificate and more. Moreover, you can receive these documents via email and print them at your own office. You can also electronically send various documents to the freight forwarders, customs, customers and other parties.
With such amazing advantages, you would have a total control on export documents and documentation process which ultimately saves a lot of time and money and eliminate all possible errors in the process.