A certificate of origin is complete only after a chamber of commerce stamps it. As a rule, you must know the right chamber which is authorized to stamp these certificates in your area. You can then submit the certificate personally, by post or electronically using a software system. Besides, there are some basic guidelines that every exporters needs to follow while submitting the certificates of origin for stamping. Here are some of them.
Type the Certificate
Various chambers of commerce in Australia make it mandatory for the exporters to submit only typed certificates. Thus, you can’t submit handwritten certificates to any of the chamber, including Victorian Chamber of Commerce, NSW Business Chamber and more.
Include Correct HS Codes
The certificate must mention the correct Harmonized Commodity Description and Coding System (HS) Code corresponding to each product in the consignment. The purpose of these codes is to help the Customs identify and match the products and their descriptions. In order to ensure that the importer enjoys reduced tariffs under the FTAs, it is important you check the HS codes before quoting them.
Mention the Origin Criterion
The basic purpose of a certificate of origin is to verify the source country where the goods were produced, manufactured or processed. For example, the location of the production site is one of the criteria to confirm the source of origin. Hence, you must take care in mentioning one of these criteria in the certificate.
Avoid Correcting Manually
In case the chamber of commerce find any correction or deletion done on the certificate, it may reject it. There might be a chance that you wish to change any information on the certificate. In that case, you must type the entire certificate again rather than making any modifications manually.
Submit Required Number of Copies
In general, a certificate of origin is shared with different parties in original. As a result, you must submit the required number of copies to the chamber for stamping. Remember that you may also need to submit an additional copy that the chamber would retain for its records.
Following these guidelines may help you speed up the overall export process. It may also add efficiency to your overall export documentation process.